Apply Here: Virtual Assistants

📋 Job Description

We are looking for Virtual Assistants to serve as the operational backbone for global startups and SMBs. We are looking for the proactive partner and organizational master who turns a founder's "messy middle" into a streamlined, high-growth engine. Whether you are an Executive Assistant or a Customer Support Specialist, you are the force multiplier. You don't just help out you manage the friction of daily operations so our international clients can focus entirely on their vision. Who are you?

• You don't just follow a to-do list; you anticipate needs and build systems that prevent fires before they start.
• You live in Google Workspace, Slack, and Notion. You thrive in a tech-first environment where speed and clear communication are the defaults.
• Your attention to detail is so sharp that you catch a missed calendar invite or a subtle tone shift in a customer email long before it becomes an issue.
• Working with international clients across time zones is second nature to you. You are professional, punctual, and adaptable.
• You don't just see a cluttered CRM; you suggest a more efficient way to tag and track leads.

Your Responsibilities…

• You will manage complex calendars, gatekeep communications, and handle administrative workflows with meticulous care.
• You will conduct deep-dive research and data entry, ensuring that client projects are backed by accurate, actionable information.
• You will maintain "audit-ready" documentation and files, ensuring that the business stays organized as it scales.
• You will act as the voice of the brand for customer support, handling inquiries with a blend of clinical efficiency and genuine empathy.
• You will assist with social media management, ensuring content is scheduled perfectly and community interactions are handled with professional grace.
• You will bridge the gap between the client's internal team and their external partners, ensuring nothing falls through the cracks.
• You will take ownership of the client's software stack, ensuring tools are integrated and workflows are as automated as possible.
• You will maintain total confidentiality and discretion, because in this role, your reliability is the client's greatest asset.

What Success Looks Like…

• Managing a founder's day so smoothly that their entire schedule feels "choreographed" and effortless.
• Achieving high satisfaction scores and hearing the client say, "I finally have my time back because I know you have the details covered."
• Proactively identifying potential scheduling conflicts or support bottlenecks before they impact the business.
• Moving from a "task-handler" to a "Right-Hand Person" who helps international businesses navigate their daily growth.

To be considered for this role you should have…

• Proven experience in Virtual Assistance, Executive Support, or high-level Administration.
• Proficiency in the remote toolkit: Deep knowledge of Google Workspace, Microsoft Office, and project management tools like Asana or ClickUp.
• The ability to simplify the complex: You can summarize a week's worth of activity or a research project into a punchy, actionable update for a busy entrepreneur.
• You are a self-starter who treats deadlines as professional communication and as non-negotiable.

The Goodies…

• Global Exposure: Work with premium international founders and gain experience in diverse global industries.
• Flexibility: Enjoy the freedom of remote-first, contract opportunities that fit your lifestyle and your peak productivity hours.
• Career Scaling: Access a steady stream of recurring projects that allow you to grow your portfolio and professional network.
• Pioneer Status: Join a high-functioning community of VA professionals redefining the future of remote operational support.