Finance / Admin Officer at the Centre for Family Health Initiative

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Finance / Admin Officer at the Centre for Family Health Initiative

Jobs

Centre for Family Health Initiative (CFHI) is a non-political, non-religious, not-for-profit organization committed to the promotion of health and of the well-being of families in Africa. Driven by a vision of Healthy Families; Healthy Societies, CFHI’s mission is to develop a safe and accommodating society for all, through community driven and family centered health interventions, socio-economic empowerment, research, and development.

We are recruiting to fill the position below:

 

 

Job Title: Finance / Admin Officer

Location: Owerri, Imo

Employment Type: Full-time

Essential Duties and Responsibilities

  • smooth operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Make payments and receive funds in accordance with finance procedures:
  • Collect and examine supporting documents.
  • Ensure that documents and signatures are valid.
  • Prepare payment vouchers, and receipts.
  • Maintain float, loan and salary advance registers.
  • Prepare monthly payroll, payslips and journal entries.
  • Prepare cheques/payment orders and ensure that they are properly delivered.
  • Record all transactions, on /computer systems as appropriate.
  • File the documents in an easily accessible way.
  • Do a regular back up of data on the accounting system in use.
  • Update the weekly staff attendance and the leave tracker.
  • provision of staff supports to the Administrative Manager and staff, to include handling calls and phone interactions, maintaining calendars and travel arrangements, , analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
  • Organize and schedule meetings and appointments
  • Prepare Petty Cash vouchers, Petty Cash Form and request additional cash as necessary.
  • Be responsible for petty cash held in the office.
  • Carry out cash count every two weeks.
  • Ensure that all accounts records are filed in an orderly manner
  • Assist in the production of the monthly accounts (specifically, produce the cashbooks and the analysed cashbooks for the office).
  • Bank reconciliations
  • Reconcile the bank (cash) book to the bank statement at least once a month.
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Others:

  • Ensure that supporting documents/signatures are valid.
  • Provide support to visitors and provide information by answering questions and requests
  • Take minutes of meetings.
  • Research and create presentations.
  • Produce and distribute correspondence memos, letters, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Order office supplies.
  • Submit and reconcile expense reports, prepare, and monitor invoices.
  • Maintain contact lists.
  • Manage the petty cash:
  • Monitor the performance of the safe pad production team and using the production tracker.

Qualifications /

  • Minimum of First Degree in any related discipline.
  • 2 – 3 years of experience.
  • knowledge of accounting and accounting procedures is mandatory.
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Key Competencies

must have:

  • Excellent communication skills, written and oral and ability to relate sensitively to diverse groups.
  • Ability to multi-task and work under pressure with tight timelines
  • Good report-writing skills.
  • Good interpersonal and team working skills
  • Flexibility in working in diverse situations with unpredictable working hours
  • Demonstrated attention to detail, ability to follow procedures, deadlines and work independently and cooperatively with team members is required
  • Highly developed computer skills with strong familiarity with Microsoft Word and Excel are mandatory.

 

 

How to Apply

Interested and qualified candidates should send their Cover Letter and CV to: hr@cfhinitiative.org using the Job Title as the of the email.

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Application Deadline 22nd November, 2021.


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