Apply Here: Office Secretary

📋 Job Description

PLEASE ONLY APPLY IF YOU ARE IN BENIN CITY AND SERIOUSLY NEED EMPLOYMENT

Your application will be rejected if you don't meet the requirements in the questionnaire

The ideal candidate will be able to effectively coordinate meetings and other office events. Learn more about Jobs. They should be comfortable answering inbound calls, making outbound calls, sending emails, writing proposals and handling general office responsibilities. They should also have a friendly demeanour to effectively interact with office visitors and interview candidates. 

Who is an Office Manager (Secretary)?

An office manager is also sometimes called an Office Secretary as they are responsible for the efficient functioning of an office through a range of administrative, financial and managerial tasks, some technical understanding too.

What does an office manager do?

An office manager essentially ensures the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.

Responsibilities typically include:

• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport
• organising meetings and managing databases
• booking transport and accommodation
• organising company events or conferences
• ordering stationery and furniture
• dealing with correspondence, complaints and queries
• preparing letters, presentations and reports
• take charge and ownership of the day-to-day running of the office
• managing office budgets
• liaising with staff, suppliers and clients
• implementing and maintaining procedures/office administrative systems
• delegating tasks to junior employees
• organising induction programmes for new employees
• ensuring that health and safety policies are up to date
• using a range of software packages
• attending meetings with senior management
• assisting the organization’s Human Resource(HR) function by keeping personnel records up to date, arranging interviews and so on
• Duties will often include some of the traditional duties of a PA or administrator, but the role can be more wide-ranging.

Key skills for office managers are:

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite(M365) and other applications like CRM or ERP
• Strong ability to multi-task and learn quickly
• Friendly and upbeat demeanor
• Reliability and discretion: you will often learn of confidential matters
• Problem-Solving Initiative, Adaptability, Budgeting and Attention to detail
• Very good voice with the ability to communicate, negotiate and build/keep a relationship
• Leadership and the ability to ‘make things happen
• Emotionally Intelligent, Analytically Constructive and a team player